Not a lot of people know how to do proper IEEE referencing in Word 2007 or 2010. The benefits of doing this are immense both for individuals and teams. It allows automatic renumbering of references, automatic bibliography creation, as well as providing a collection of your references in one file – even when multiple people work on the same document. This also works on OS X, you just need to find the corresponding folders. Sounds appealing? Right, let’s get started.
IEEE Reference Style (link download http://mikemurko.com/IEEE_Reference.zip)
First thing’s first, download the above file. It’s hosted on my server, but the original is created by Yves at Codeplex. You can check that out as well.
Next, you’re going to want to copy the file to:
C:\Program Files\Microsoft Office\Office 12\Bibliography\Style
Depending on your installation it may be in a different location (i.e. 64-bit installation) but I’m sure you can figure this out.
Start up Microsoft Word (or restart it if it was open). Now browse to the References tab on the ribbon. Under the Citations & Bibliography section (highlighted below), click Style and a new item should have appeared, choose IEEE.
IEEE Style in Word 2007
With this selected we need to start by entering our first reference. So click Manage Sources. You should be presented with this dialog box. I filled it in with some information from a journal article but you could just as easily use a website, book, magazine, etc.
Creating a source for the first time
After you’re done, this reference will show up in your list of sources. As you can see I have many others (all related to this one word document). My methodology is to add to this list of sources as I go, rather than all at once at the end of a report. It proves much simpler in the end.
List of all sources available in this document
Now, when I want to use one of these sources all I have to do is click Insert Citation (from the Citations & Bibliography section), and choose the citation I want. You should see a number appear encased in square brackets, . That’s your first IEEE reference. You can repeat this as many times as you want with the same reference or new ones. When you’re done you’re going to want to create a list of references. Scroll down to the bottom of your document and click Bibliography and then choose either one, it doesn’t matter. I usually remove the words “Bibliography” and replace it with something less Artsy, like “References” (sorry Arts students but you had tons of reference styles to choose from off the bat, so you’re lucky!).
Create a bibliography from your list of used sources